Description

Position Overview

Jayhawk Global is an education innovation center that advances and delivers non-traditional forms of learner engagement, including online degree programs, professional and workforce development, certifications, competency-based educational offerings, credit for prior experience, employee training, and enrichment learning. Jayhawk Global's mission is both internal, working collaboratively with all KU academic schools and departments, and external, serving all 105 Kansas counties, 50 U.S. states, and over 40 countries. The units in Jayhawk Global include Extended Learning (including the Aerospace Short Course Program, Professional Programs, and the Osher Lifelong Learning Institute), the Kansas Fire & Rescue Training Institute, Jayhawk Flex, Jayhawk Online, and the Center for Online & Distance Learning.

As an education innovation center, Jayhawk Global is tasked with developing and delivering self-supporting programs. This position assists Jayhawk Global units with business operations and financial management, analysis, and reporting for effective assessment of financial viability and mission value.

The accountant position is part of a Jayhawk Global administration team. This position is responsible for providing timely, professional service through a variety of fiscal tasks, including transaction processing, accounts receivable, reconciliations, reporting, and analysis utilizing the University's financial systems. The Accountant applies generally accepted accounting principles and procedures in working with specialized accounting records and reports. This position is responsible for the preparation of statements and reports relating to Jayhawk Global. The ideal candidate will provide quality customer service to internal and external clients, exercise good judgment, continually prioritize, have strong organizational skills, accuracy and attention to detail. The candidate should be technology-oriented, able to build relationships with supporting departments on the main campus, and a desire to work in a dynamic, innovative environment.

KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options, and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities.

Tuition assistance offers up to 12 credit hours per year for employees and Employee Dependent Tuition Assistance Scholarship (EDTAS) award opportunities! Details and additional KU Benefits information are available at: Tuition Assistance | KU Benefits

KU's excellence results from the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU, we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other's success. We foster a culture of care where each person is seen, heard, and valued. When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things.

Job Description

35% - Financial Analysis, Tracking, Reporting and Processing

• Submit monthly journals for cost allocation (marketing, registration transfers, credit card fees, etc.), journal corrections.
• Assist staff with University financial systems and generating unit-specific financial reports.
• Submit requests for payroll combination codes.
• Oversee clearing cost centers for credit card fees and postage.
• Analyze and reconcile university transactions as needed.
• Organize and maintain administrative and financial files.
• Assist with other accounting-related projects and tasks as needed.
• Work towards continuous improvement on unit's business procedures and tasks.

35% - Accounts Receivable & Deposits

• Take incoming calls, messages and emails regarding customer accounts; apply payments to outstanding receivables, including checks, cash, credit cards, wires, and internal settlements.
• Reconcile A/R balances, run month-end reports, and send late letters for delinquent accounts.
• Make cash and check deposits with the bank.
• Reconcile payments and submit detailed deposit information to KU for all transactions processed through JG's registration software.
• Troubleshoot problems and liaise with Jayhawk Global and other KU units to resolve questions.
• Provide feedback on and suggest changes or updates to departmental policies and procedures.

25% - Accounts Payable and Procurement

• Monitor and process (code and upload) vendor payments, including monthly payments on procurement cards.
• Process supplies orders through KU procurement systems.
• Process and monitor expenses, including travel reimbursements and routine charges.
• Process purchase requests through appropriate systems (KU's FITC system, Endowment).
• Assist staff with travel, procurement, and p-card questions and forms.

5% - Other Duties as Assigned

• Other activities/duties may involve serving on various committees and working in individual and team settings to accomplish overall Jayhawk Global program goals.
• Adhere to University of Kansas, KU Professional & Continuing Education and State of Kansas policies and procedures.

Required Qualifications

1. Bachelor's degree from an accredited educational institution and one (1) year of related experience OR associate's degree from an accredited educational institution and three (3) years of related experience OR High school diploma and four (4) years of related experience.
2. Excellent communication skills (written and oral) as evident in application materials and interview process.
3. Experience using MS Excel and database systems, as evidenced in application materials.
4. One year of customer service experience.

Additional Candidate Instruction

In addition to the online application, the following documents are required to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume
• List of three (3) professional references

Only complete applications will be considered.

Application review begins Monday, March 24, 2025, and will continue until a qualified candidate has been identified.

#LI-HR1

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and procedures and is the Title IX Coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY. Reports can be submitted by contacting the Title IX Coordinator as provided herein or using the Title IX online report form and complaints can be submitted with the Title IX Coordinator or using the Title IX online complaint form.